EVENT LIFE CYCLE

EVENT LIFE CYCLE
POST-EVENT
ON-SITE EXECUTION
CONTRACTING
Identify Scope of Work
Event Budget
Venue Contracts
Deposits & Working Capital
PRE-EVENT LOGISTICS
PROJECT PLAN
Event Timeline
Visual Playbook
Event Overview / Hotel Resume
Meeting Specs
Space Planning / Diagrams
Administrative
Audio / Visual
General Session
Breakout Sessions
Labs / Trainings
High Speed Internet
Entertainment A/V
BEO's / Space EOs
Creative
Event Theme & Graphic Assets
Event Website
Mobile App Development
Video Creation
Printed Material & Signage
Decor & Entertainment
Evening Events
Event Team Assignments
Key Client Contacts
Client Team & Roles
Internal Planning Team
Account Manager
Client Management
Venue Sourcing & Contracting
Event Contracting
Budget
Team Management
Event Manager
Event Timeline
Event Logistics
Lead Planning Calls
Space Allocation
Decor / Entertainment
A/V & Production
Registration Manager
Registration
Housing
Air Mgmt
Group Transfers
Event Team Assistant
Sponsorship Lead
Manage Sponsor Relationship Post
Contract Signature
Distribute Handbook or Portal
Manage Deliverables
Exhibition Contrractor Management
Manage Invoice Payments
On-SIte Facilitation
Speaker Management
Ancillary Meeting Management
Signage & Branding / Asset Manager
Food & Beverage Manager
Menu Grid
Guarantee Grid
BEO's
External Planning Team
Production Team
Technical Director
Executive Producer
Stage Manager
Graphics Operator (GFX 1)
Graphics Operator (GFX 2)
Audio Technician (A1)
Audio Technician (A2)
Lighting Director (LD)
Carpenter / Electrician
I&D Labor
Stage Hands
Breakout Technical Director
Breakout Producers
Breakout GFX
Breakout A1
Travel Staff
Giveaway Program
Teaser Campaigns
Custom Branded Gifts
Packaging
Furniture / Properties
Hotel Accommodations
Hotel Food & Beverage
Hotel Space Planning / Diagrams
Interactive Experience
Keynote Speaker Sourcing
Print Production
Printed Collateral
Signage & Branding
Registration Services
Registration Website
Badges & Lanyards
Data Management
Customer Information
Payment Management
Custom Reports
On-Site Check-in System
Post-Event Metrics
Sponsorship / Expo Management
Transportation
DISCOVERY
Purpose of Event
Education
Sales Kick Off Meeting
Training / Certification
Marketing
Product Launch
Customer User Conference
Roadshow
Field Events
Incentive / Award
Internal Enabelment
Attendee Profile
Who will attend?
How many will attend?
Where are they arriving from?
How will they arrive?
Method of payment (GPO / RTI)
Location / Destination
City Tier
Ease of Travel / Major Airports
Proximity to a Majority of the Attendees
Based to Event Scope/Objectives
Capacity / Meeting Space
Agenda / Content
Day/Time
General Sessions
Breakout Sessions
Ancillary Meetings
Meal Functions
Breakfast
AM /PM Breaks
Lunch
Dinner
Welcome Reception
Group Dine Arounds
Group Dinners
Reception / Evening Event
RFP / SOURCING
Establish Goals & Attendee Target
Identify Venues that can accommodate
function and group size
Sleeping Room Block
Space Requirements
Meal Functions
Liability / Contract Terms
Concessions
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